Meeting Minutes October-December 2014

Colan Parish Council Meeting - Wednesday 16th November 2014

Di Willett  4/12/14


The Parish Council met on 26th November 2014 – Mr D Luscombe was in the Chair.

Present:,  Bob Scott, Pat Lambshead, Roger March, Kathy Waters, Jane Combes, Maurice O’Gara, Andy Ormshaw, Brian Killingback, John Fitter, Di Willett – Clerk.

1. Police Report: There was no Police Report available this month.

2. Public Speaking: Malcolm Green raised concerns regarding all the development around the Parish and the lack of schools, doctors surgeries etc.  Pat responded that there will be a new surgery in the Nansleddan development and also a new junior school with 600 places.  Tretherras has planning permission for an additional 20 classrooms which will also provide an additional 600 spaces.

3. Cornwall Councillor’s Report: The new bus shelter is now in place in Quintrell Downs.

Planning permission granted today for Codgat Cottage.

The Fir Hill development is due to go to Strategic committee next week – John has recommended approval.

A crossing is to be built on East Road using highways money from the hotel.  John has requested plans as soon as possible and will keep up the pressure to get this done.

It has been decided that the Rialton Hill junction with Henver Road will not be closed, but traffic calming measures are likely to be put in place.  There will be some consultation with the residents of School Close – if these measure are not agreed then the development of Duchy land with access to Rialton Hill will be John is still trying to access open space 106 money, some of which will come from Watergate Bay Hotel.  

Michelle Glover who deals with this is off work at present, but John will follow this up on her return.  There will be no open space money from Premier Inn.

Walker Development at Trevemper – there are ongoing discussions regarding access and egress.  Various suggestions have been put forward and a further meeting will be held in due course.

The construction work at the Aerohub has now started.

4. Declarations of Interest:

6. Parish Councillor Vacancies: Helen Curgenven has expressed an interest in the vacancy.  As long as she is on the electoral roll, then the Councillors agreed to offer her the position.  Proposed by Roger and seconded by Bob.  All agreed – Clerk to invite her to join the next meeting.

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

8. Matters Arising:
Memorial to Russ – Kath is getting some plaques made up.  The Councillors should decide where to site the bench, then a proper unveiling ceremony will be arranged.  Much discussion followed on the siting of the bench following which it was agreed that Bob, Kath and Roger will take this to the Village Hall Committee

9. Planning applications: Planning Applications received from:

PA14/10696 – Bus shelter on West Road – Supported – Proposed by Pat and seconded by Bob. Wording – Necessary addition to proposed industrial site – Parish Council presumes that Cornwall Counicl will take on care and maintenance.

PA14/09778 – Junior Football pitches at Recreation Field – Supported, but there should be a ban on all users parking on the approach road.  Consideration should be given to traffic calming measures on the approach road.  Planning committee should be aware that 5 Councillors form part of the Recreation Field Committee.  All agreed.

PA14/0935 – Replacement Porch – Supported – all agreed.

PA14/09730 – Change of use of Industrail Units to include food outlets – Supported by all.

The Fir Hill development will be considered on 2/12/14.

Cory Environmental - £40.68 for bin emptying at the Recreation Field – Proposed by Roger and seconded by Kath – all agreed.

Cormac - £431.58 for maintenance of the Recreation Field – Proposed by Roger, seconded by Kath - all

Remembrance Day wreath – Carole Luscombe - £29.00   all agreed

Abbey Maintenance – Bus shelter remedial - £430.00 as per quote.  Proposed by Roger, seconded by Pat –

Quintrell Downs Village Hall – Hiring of Hall and Committee Room £65.00 – all agreed

Abbey Maintenance – Recreation field repairs £195.00 – all agreed

Memorial Clock - £109.00 – all agreed

11. Solar Farm Agreement: No further information received .

12. Quintrell Downs Roundabout – planting by Newquay in Bloom Mavis Warman and Lesley Friel attended the meeting and updated the Councillors on progress.  All permissions have  been obtained from Cormac for NIB to carry out the replanting.  They now need to purchase the required plants in order to get the best value, planting will begin end February/ beginning of March.  £500.00 was requested as soon as possible to cover the costs and receipts will be sent to the Clerk once  received by NIB.  All Councillors agreed to draw the cheque tonight as discussed at the previous

13. Recreation Field: All work is now up to date and the field is looking tidy.  

We have had four people registered their interest in having an allotment.  Notices to be put in the shop and in the Parish Council noticeboard.

The trees have now arrived – a total of 105.  Now need to make a decision where to plant them – Jane, Kath and Roger to get together and discuss this

16. Newquay and St Columb Network: This is a group formed by Newquay, St Columb, Colan, St Mawgan, St Wenn and Mawgan Porth Councils to talk about various issues arising.  Pat suggested that it could be to our advantage to attend as we would then have some say in any decision that are made which affect our Parish.  It was decided to try it and see if it is advantageous for us to attend.  Kath proposed that Jane act as our representative – she agreed to attend the next meeting.

17. Precept Payment: Last year’s payment was £7500.00, which we have maintained for the last few years.  Derek thought that it was now time to increase this payment as our expenditure is rising each year.  It has been suggested that we hold more Community events and if these are subsidised this will entail more expenditure.  Andy stated that we should have a Business Plan to justify the money required.  After further discussion Pat suggested that we ask for £8500 which was seconded by Kathy.  One councillor abstained, all others supported this suggestion.  In the New Year the council will decide if they need a Business plan to justify their Chacewater Parish Council for information only as Colan decied not to join this group.

Telephone boxes – BT want to remove the two situated in Colan Parish – the council were offered the chance to adopt these boxes, but decided not to go down this route.  All agreed with this decision.

Young people in Cornwall charity – the Parish Council do not get involved with charities as we cannot support every request,

19. Any Other Business: Pat requested a list of Councillors and their phone numbers and emails – Clerk to send this out.

Brian stated that there was a loose manhole cover before the roundabout sign at Trevemper – to be taken up with highways department.

Brian said that there were still brambles across the footpath at Trevemper bridge, but both sides of the footpath have been sprayed.

Meeting closed at 21.10 hours

Next meeting will be held on 28th January 2015 at 19.30 hours.


Colan Parish Council meeting -  29th October 2014

Mr D Luscombe was in the Chair. Present:,  Bob Scott, Pat Lambshead, Roger March, Kathy Waters, Jane Combes, John Fitter, Di Willett –Clerk.


1. Police Report:There was no Police Report available this month.


2. Public Speaking:No speakers this month


3. Cornwall Councillor’s Report:Walker Application at Trevemper – John has requested a deferral as he is unhappy with the proposed newroad.  No consultation has taken place and there are several concerns over the proposed new roundaboutand access to the new development. Highways – John also has concerns over the phase 4 link road from Rialton to William Hosking Way- againthere has been no consultation.  John has been unable to find out what will happen to the current stretchof road to the junction with Henver Road.  John is continuing to oppose this until consultation has takenplace. Aerohub Enterprise is moving forward – those who have signed up for a place will build their own units. No further news on the NSR.  A new application has been submitted for land behind Trevenson Roadcurrently owned by George Hautot and Jenny Gough.  Colan Parish Council should be aware that in orderto facilitate this development, they are looking to build Phase 2 of the NSR which would bring traffic out byHendra and then through Quintrell Downs.  John will object to this at the strategic planning meeting at theend of November. Some good news – there has been agreement with the Hoblyn Estate and these plans will now  go toStrategic Planning, although the footpath is still to be finalised. Sunnyside flooding- Chris Monk is now dealing with this which involves five houses behind Two Clomes.  There are also some complaints about pub users parking on the road. Nansleddan Primary School is due to pen by April 2018.


4. Declarations of Interest:None


5. Apologies Steve Lean, Andy Ormshaw, Brian Killingback, Maurice O’Gara


6. Parish Councillor Vacancies:Neither of the two applicants now wish to be considered for this position. Councillors were asked to tryand generate some interest from people in the Parish.


7. Minutes:The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.


8. Matters ArisingBus shelter – Bob supplied a quote of £430.00 to carry out a refurbishment of the bus shelter, replacingglass panels with metal sheeting.  Pat asked it graffiti proof paint could be used.  It was agreed that Bob would find out the additional cost and advise Derek who will decide if it is acceptable – this will enable the work to be completed as quickly as possible.


9. Planning applicationsPlanning Applications received from:PA14/09731, PA14/09732 and PA14/09733 – for mezzanine floors in industrial units at Treloggan Roadmixed use development east of Treloggan Road.  These were all supported – proposed by Pat andapproved by all.Post meeting note:  Upon receipt[t of further applications for this new development, the Planning subcommittee met and raised concerns about the infrastructure, Clerk responded following these comments.Outline Planning for development on Duchy land east of Quintrell Road – Supported as set out.  Proposedby Pat and agreed by all.


10. AccountsNewquay Mowing Services fori) hedge cutting  and weedkilling at Trevemper - £50.00ii) weedkilling around the recreation field - £35.00iii) weedkilling at Kestle Mill - £20.00Total cost £105.00 – Proposed by Roger and seconded by Bob – All agreedCory invoice for bin emptying for £33.05 + VAT – this doesn’t match our agreement of £3.39 per bin perempty.  Clerk to query this with Cory.


11. Newquay Town Council Boundary ReviewFollowing the visit from representatives of Newquay Town Council the Parish Councillors agreed that thepresentation was poor and ill prepared – at this stage no further action to be taken by Colan.


12. Solar Farm Agreement:No further information received – the terms of the agreement are acceptable.  Clerk to write to VirginiaMeldrum requesting final copy for signature.


13. Commendation for Chris McQuillen-WrightAlan Harris wishes to nominate Chris McQ-W for a New Year Honour from the Queen and has requested acitation from the Parish Council.  The council believes that this award is inappropriate,  but suggest that heapproaches Bishop Tim for the Cross of St Piran award which would be more appropriate,  Clerk to write toAlan with the above response.


14. Memorial to Russ WalkeyBob supplied costs for various clocks and also for benches.The Village Hall Committee have agreed to contribute £200 towards the cost and asked if the ParishCouncil could match this.Roger proposed that the Parish Council agree to contribute £200.00 towards the cost of these memorials.  Seconded by Kath and agreed by all.All agreed on the design of the clock which included a plaque in remembrance of Mr Walkey and a benchfor the recreation field.  Bob will order these and submit invoices to the clerk for payment.


15. Quintrell Downs Roundabout – planting by Newquay in BloomNewquay in Bloom have requested an additional £500.00 from the Parish Council for the planting and careof the roundabout.  This was agreed in principle by all – proposed by Roger and seconded by Kath.  Clerk towrite to Newquay in Bloom informing them of our decision and requesting a response as soon as possible.


16. Recreation Field:Roger reported that the path is now complete and the base removed.  Now need to look at additional playequipment – at present quotes are being sought for this.  Some maintenance is required on the path, asthe falling leaves are making it slippery.  It was agreed to sweep them once a month.  Proposed by Rogerand seconded by Kath.Pat stated that the there has been £500k set aside from 106 funding for play equipment.  It was suggestedthat we apply for some of this.  John was asked to approach the officer to find out much would be available- he agreed to do this and inform the Council.


17. AllotmentsA very positive meeting was held in October to discuss the provision of allotments. Peter Jones, ProjectManager for the Duchy attended and stated that they were considering two separate allotments - one bythe railway and one by the school.  Hopefully there will also by a cycle path around the allotments andthrough Chapel.  He will let us know by the next meeting.


18. TreesJane said that these should be delivered between 8th and 10th of November – we a site visit to plan wherethey are going.  There will be 105 trees in total – Jane will contact the recreation field committee when theWoodland Trust deliver the trees – volunteers will be required to help to plant them


19. Planning WorkshopJane gave a summary of the workshop that she attended – a copy of her notes was sent to all Councillorsand is attached to these minutes.


20. LettersLetter received from North Coast Cluster Group with an invitation for Colan to join this group.  They meetevery two months informally.  Pat suggested that it would be better to join the Newquay and St ColumbCommunity Network as this group has some influence on decisions made.  All agreed that this would be abetter solution  Clerk to write to NCCG with our response.


21. Any Other Business Kath asked if some of the trees could be put around the allotments, however these will be provided by theDuchy.

Bob has received two cheques from local organisations towards the cost of children’s play equipment.  £70.00 from the Spar shop and £100 from the line dancing group,  with an offer of further donations whenthey have fund raising events. 

Clerk to write to both expressing our gratitude.Meeting closed at 21.00 hours


Next Meeting:Next meeting will be held on 26th November at 19.30 hours.Di Willett  7/11/14


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