Colan Parish Council Meeting

Wednesday 31st October 2018

 

Those present: Derek Luscombe, Pat Lambshead, Jane Combes , Maurice O’Gara, Kathy Waters, Brian Killingback,  Clerk – Di Willett.

Derek Luscombe was in the chair.

  1. Police Report:

There were fifteen crimes reported in the Parish for the period 29/9/18 to 29/10/18. There have been three reported incidents of drink spiking in Newquay – though there could have more that have not been reported.Police are currently investigating some of these incidents.We were also reminded to be aware of phone scams reportedly coming from Microsoft.

The report is attached to the minutes.

 

  1. Public Speaking:

Bob Scott asked if there was any further news on the “Children Playing” sign requested for Figgy Road.

John Fitter responded that as this road has not been adopted yet, it is currently the responsibility of Kier to deal with this.

Bob also asked when we would be getting new benches in the Parish.The Chairman responded that this is something that could be considered when the 106 funding becomes available for next year.

 

  1. Cornwall Councillor’s Report:

A complaint has been received regarding the bus shelter at Mountjoy – the tarmac runs out before the bus shelter is reached.John is currently dealing with this.

Trevemper hedge – Highways has inspected this twice and has decided that no further action is required.Brian is not happy with this situation and agreed to allow John to advise Cormac to contact him and he will show them where the problem lies.

John confirmed that Cornwall Council have money for the South Way road improvements which will be spent in 2021.If the Parish Council has ideas of the best way to spend this, then they should let John know and he will pass the information on.

Persimmon Development – John stated that Cornwall Council is still on this case – Legal notices will be served if no action is taken.He hopes to report to the next meeting that the crossings and footpath have been started.

The safety works on East Road are now underway and will complete in due course.

There is currently an impasse over Chapel Crossing – there is nothing further that highways can do to prevent the “rat run” through the hamlet.There will be no further action until the crossing is closed.

 

  1. Declaration of Interest:

If there are any declarations the will be declared when the agenda item is discussed.

 

  1. Apologies

Apologies received from:

Steve Lean, Louis Gardner and Andy Ormshaw.

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

 

  1. Matters Arising:

Nansledan development update received from Tracey Nicholas.  The Clerk was asked to request a visit by the new Project Manager who has taken over from Tim Gray.

 

  1. Planning Applications:

PA18/06966 – Hendra Paul redesign of original plan –All approved this amendment.

PA18/09463 – West Point Trencreek – demolish upper cottage and build two new dwellings – Approved by all.

PA18/09438 – Sunnyside – Change of use from temporary caravan to permanent accommodation – Approved by all.

Draft Housing Supplement – sent to all for consideration.

Diversion of Public Footpath – requested by Persimmon Development: All objected to this application for the following reasons:

  1. There are existing residents on the new route and they should be consulted prior to approval.

  2. There should be a survey of those who use the existing footpath.

  3. This should be a dedicated footpath for pedestrians only

  4. The Rights of Way – Law and procedure should be taken into account.

  5. We would agree to give this further consideration once these objections have been met.

 

  1. Parish Councillor Vacancy:

We still have once vacancy so will continue to advertise in the Colan Companion.

 

  1. Defibrillator/Village Hall Wifi

The date for training is now confirmed as 14/11/18 – hopefully get this into the Colan Companion and also advertise on the noticeboard. 

Digital Cornwall – Training set for 5/10/18.  If we have any ex servicemen or their families who wish to participate, we can get extra financing from digital Cornwall.

 

  1. Accounts:

Rent for broadband - 2 months - £109.98 – All approved

Abbey Maintenance – Recreation field maintenance + replacement of two rotten timber posts £1325.00 All agreed.

Jane Coombs – Website cost £74.25 – All approved

Newquay Mowing Service – August/September - £120.00 – All approved

Complete Weed Control – Two treatments plus one not submitted for last year plus Japanese knotweed treatment, total £1152.00 – All approved.

BIFFA – six months bin emptying - £308.10 – all  approved.

 

Bus Shelter outside shop -  Cornwall Council are looking to take over the responsibility for this Bus Shelter and replace it with a modern one.  After much discussion the Clerk was asked to get pictures of the new one and confirm that responsibility would not be handed back sometime in the future.

 

  1. Recreation Field and Hedge Cutting

The Clerk and Chairman have arranged to meet a representative from Cornwall Council at the Recreation Field car park to discuss the resurfacing . We are currently waiting for permission from the Council to take this forward.

 

  1. Weedkilling

Up to date at this time.

 

  1. Vyvyan Drive Play Area

No further information received – Clerk to chase Doug Sidebotham.

 

  1. Website

Jane has dealt with both queries received this month

 

  1. Letters

Cornwall Hospice Care and Cruise Bereavement Care – both requesting donations – Clerk to respond that we do not support any charities as we cannot make the decision for our Parishioners as to which ones to support.

 

  1. Any Other Business

Jane stated that the footpath overhang has now been cleared between Nansledan and St Columb Minor

Pat asked where the picture of Fir Hill has gone – Bob replied that it has been removed for decorating and will be replaced as soon as possible.

He also asked that the Keep Left sign at Nansledan roundabout be replaced – John will pass this information on to the appropriate department.

 

Next Meeting:

Next meeting will be held on 28th November at 19.30 hours.

 

Di Willett 09/11/18

Minutes 26.09.2018

Colan Parish Council Meeting

Wednesday 26th Spetemebr 2018

 

Those present: Derek Luscombe, Pat Lambshead, Jane Combes , Maurice O’Gara, Gareth Wright, Brian Killingback,  Clerk – Di Willett.

Derek Luscombe was in the chair.

  1. Police Report:

There were fourteen crimes reported in the Parish for the period 20/08/18 to 20/09/18. There are still several vehicles being broken into and tools being stolen.We were asked to report any crimes to crimestoppers on 0800 555 111 or on line.The calls can be anonymous and will not show up on any bills.

The report is attached to the minutes.

 

  1. Public Speaking:

Mike Brothers reported that the Play Area on Quintrell Close is in a dangerous state and is still being used by young children.This area is owned by the developers – Premier Homes, therefore unfortunately the Parish Council are unable to take this further.Our councillor, John Fitter, reported that this has been registered with Enforcements – he will forward the email on to Mr Brothers for his information.

 

  1. Cornwall Councillor’s Report:

Persimmon Estate, Treloggan – The developers have now been given 4 weeks to present a plan for the additional pavement and the road crossing which should have been completed prior to any of the properties being occupied.John has been chasing this for months, but still there is no action.Hopefully now that the Chief Executive is involved this will be resolved as requested.

Work to pavement at Quintrell Downs Roundabout – Work will start on 8th October and the exit from the roundabout towards Mountjoy will be closed for 1 week to enable the work to be completed as quickly as possible.

Access to Chapel – the signs have now been reinstated, but traffic is still driving through Chapel – there was an accident last week when a car ended up on its roof.The road should be closed at the railway line to prevent traffic cutting through the hamlet.

Nansledan road should be open in 2021.

The road sign for William Hosking Way has still not been replaced – John will chase this.

 

  1. Declaration of Interest:

If there are any declarations the will be declared when the agenda item is discussed.

 

  1. Apologies

Apologies received from:

Steve Lean , Andy Ormshaw and Kath Waters

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

 

  1. Matters Arising:

None

 

  1. Planning Applications:

PA18/06003 – Goldings Development – Variation to conditions – Object – Persimmon have not yet fulfilled their duties for the first phase.  The Council feels that there should be no need to alter the plans at this stage.

PA18/07102 – Access gate to field adjacent to The Village – Supported by all.

PA18/07665 – An Bowji, Mountjoy – change of use from garage to dwelling – Gareth declared an interest and left the meeting.  We have previously objected to this application because it is outside the area of development and lack of off road parking spaces.  Following further discussion it was agreed to reinstate our objection, the parking problem has not been resolved.

Gareth rejoined the meeting.

PA18/06683 – Hendra – extension to venue – Supported by all.

PA18/08701 – Trevilley Barton – construction of two semi detached properties – Supported by all.

PA18/08734 – Lower Trewince – lime render instead of stone cladding – the majority of councillors had no objection to this amendment – there was one abstention.

 

  1. Parish Councillor Vacancy:

We still have once vacancy so will continue to advertise in the Colan Companion.

 

  1. Data Protection Laws:

We are now satisfied that we conform to the new Data Protection regulations.

 

  1. Defibrillator/Village Hall Wifi

The date for training is now confirmed as 14/11/18 – hopefully get this into the Colan Companion and also advertise on the noticeboard. 

 

Digital Cornwall – Training set for 5/10/18.  If we have any ex servicemen or their families who wish to participate, we can get extra financing from digital Cornwall.

 

  1. Accounts:

Clerks Salary - £563.21 after tax – supported by all.

Abbey Maintenance – Strimming and weedkilling on chippings - £90.00 – approved by all.

 

  1. Recreation Field and Hedge Cutting

Abbey Maintenance have quoted for the following work at the recreation field:

  1. To make play equipment safe                              £860.00

  2. Supply & Install new timber boarding                  £  45.00

  3. Supply & Install “No dogs allowed” sign              £  65.00

  4. Supply & install bark chippings under swings      £230.00

  5. To clear bus shelter on East Road of ivy etc         £  65.00

Total cost £1265.00

 

We have been unable to obtain any further quotes for this work, so it was agreed by all to suspend our Standing Orders on this occasion and accept this quote from Abbey Maintenance.Clerk to contact Bob Scott to accept the quote.

 

Derek has obtained a quote of £300.00 for white line painting on the Tennis Court from Jeff Reed– this is guaranteed for 10 years.All agreed to accept this quote – Derek will take this forward.

 

The Clerk and Chairman have arranged to meet a representative from Cornwall Council at the Recreation Field car park to discuss the resurfacing .

 

The Ladies Football Club has asked to change their name on the lease to Newquay Community Football Club.All agreed that this was not a problem as long as they cover all the legal fees.Clerk to let Pete Butterley know and inform Doug Sidebotham (Ralph & Co) of our decision. The grass has been cut regularly this year, but the mound under the slide needs strimmingIt was decided to add this to the strimming contract for next year, as well as the areas around the new trees.

 

  1. The Village Play Area:

John is arranging for streetworks to visit the site and will report next month.

 

 

  1. Weedkilling

Up to date at this time.

 

  1. Vyvyan Drive Play Area

No further information received – Clerk to chase Doug Sidebotham.

 

  1. Remembrance Day Wreath

Clerk to organise and arrange delivery to Maurice.

 

  1. Website

Jane has contacted Cornwall Council regarding the emails she has received about the weeds – hopefully we will have a response shortly.

 

  1. Letters

Letter received from Sofi Saunders regarding rental of a field to graze her miniature ponies.Clerk to suggest she contact Trenance Riding Stables as we don’t know of anywhere available in the Parish.

Poster received from Royal Mail regarding scams – clerk to display on the noticeboard.

Quarterly newsletter received from Rural Cornwall

 

  1. Any Other Business

Jane has attended the Nansleddan Presentation in which it was shown that there would be more leisure routes and better access to the school.There was no update on the land between the School and Quintrell Downs – Clerk to ask for an update form the Duchy.

 

Brian stated that the hedges and verge still need cutting back between Morrisons and Trevemper.John agreed to chase this again

 

Next Meeting:

Next meeting will be held on 31st October at 19.30 hours.

 

Di Willett 08/10/18

Minutes 29.08.2018

Colan Parish Council Meeting

Wednesday 29th August 2018

 

Those present: Derek Luscombe, Kath Waters, Pat Lambshead, Jane Combes , Maurice O’Gara, Andy Ormshaw, Louis Gardner, Clerk – Di Willett.

Derek Luscombe was in the chair.

  1. Police Report:

There were seventeen crimes reported in the Parish for the period 28/07/18 to 28/08/18. There are still many scams being reported regarding access to computers – the main one purporting to come from Microsoft claiming that your computer has a virus.We are warned to be aware of these.

The report is attached to the minutes.

 

  1. Public Speaking:

Bob Scott asked stated that he has been approached by residents asking about the precept and a raise in Council Tax.He asked if an article could be placed in the Colan Companion to explain clearly the link.It was agreed that this is a good idea and will be taken forward, showing the comparison to Newquay Town Council precept.

Bob also asked if a sign could be put up to highlight the children’s play area at The Village.He feels that the traffic is driving far too fast in this area.John Fitter stated that he didn’t think the road had been adopted yet, but will look in to it and report back.To be added to the agenda next month.

 

  1. Cornwall Councillor’s Report:

Midas have confirmed that Nansleddan School is on target to open in September 2019.

John stated that some signage has been removed from North Way – this has been reported to Cornwall Council – Railtrack are also involved.Hopefully it will be resolved shortly.

John asked if the problem with parking tickets being issued for the Village Hall Car Park has been resolved – Bob replied that all was now in order and all tickets have been withdrawn.

Mr Hoblyn has received an application to modify the footpath which will allow vehicular access to his estate.John is dealing with this as it cannot be allowed.

John requested any feedback regarding traffic from the Boardmasters event be fed back to Esther Richmond – next year will be the last event before the planning application will have to be renewed.Pat asked if the event could be moved to a different date to ease the traffic problems – John agreed to ask the question.

There has been no further information from Persimmon regarding the pavement by the Morrison’s roundabout due to GDPR – however John assured us that it is being dealt with.

Coastline Housing have brought the Fortdown site and want to increase the social element, possibly to 90%.This is too much – Colan is being used as an experiment to see if this much social housing on one site would work.This is not something that the Parish Council would be prepared to accept.

Now that the new Councillor is in place for St Column Minor, progress can be made on preventing traffic access from the new NSR to Henver Road via Rialton Road.

The verge along North Way has had a second cut and the footpath has been widened.

Louis stated that all reserved matters have now been resolved for the retail Park near Morrisons and the groundwork will start in the autumn.There is a hill climb event which could be two days, scheduled to take place on the Porth/Watergate Hill, therefore traffic restrictions will be in place during this event.

 

  1. Declaration of Interest:

If there are any declarations the will be declared when the agenda item is discussed.

 

  1. Apologies

Apologies received from:

Steve Lean , Brian Killingback and Gareth Wright

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

 

  1. Matters Arising:

The basketball area extension will be discussed in time for next year’s funding from Grantscape as we have used up this year’s allocation.

 

  1. Planning Applications:

PA18/05132 – New access to Coswarth – the Council unanimously agreed to object to this application. It is a very fast road and the current access is already dangerous and the Council see no reason to create an additional access.  There should be a full safety assessment before this is considered.

PA18/06812 – Additional 22 Caravans to be sited at Whiteacres – supported by all.

PA18/06478 – Extension to Morrisons Fuel Station – Supported by all.

 

  1. Parish Councillor Vacancy:

We still have once vacancy so will continue to advertise in the Colan Companion.

 

  1. Data Protection Laws:

Following a meeting with Derek and Kath, Di has now put together our document and all agreed that this is suitable for this year – another audit will take place in 2019.

 

  1. Defibrillator/Village Hall Wifi

The defibrillator is now in place – we now need to arrange dates for training.  The Parish Councillors asked that FLEET offer us some alternative so that we can agree on a suitable date for all.

 

  1. Accounts:

Village Hall Rent – six months @ £9.00 per session – Total £54.00 – Approved by all.

NMS – Weedkilling and Strimming - £170.00 – Approved by all.

Defibrillator - £2500.00 – Approved by all.  Transfer of £2500.00 approved from deposit account to current account – money received from solar farm.

Village Hall  - BT bill for installation of WiFi and rental of telephone line which the Council agreed to fund - £248.48 – Approved by all.

After much discussion it was proposed by Kath that we donate £100.00 to the Playgroup towards the original installation of the telephone line as they have been unable to find the original invoice for set up costs.   This was seconded by Maurice.  Louis proposed that the donation should be £50.00, but here were no seconders.  It was therefore agreed by majority that a donation of £100.00 be made to the Playgroup.  Pat abstained from this vote.

Duchy Defibrillators – Annual Maintenance £160.00 + VAT – agreed by all.

PAYE – the Clerk requested that the Council approve a payment each quarter to HRMC as she now has to pay income tax and reclaim it at the end of the tax year.  All approved this payment quarterly.

Quotation received from Alun Jones (CWC) for the treatment of Japanese Knotweed  - £60.00 pa for three years, £180.00 in total.  All agreed to this, payment to be made annually following each treatment.

 

  1. Recreation Field and Hedge Cutting

Some of the playground equipment is rotting and dangerous – Derek and Bob agreed to assess the situation and report back with costs.

The Tennis court lines have faded – Derek will get a quote for this work and bring to the next meeting – he will also check on the net to ensure it is still compliant.

A dog has been seen running on the Tennis court – Derek to investigate installing a sign on the fencing.

 

  1. Weedkilling

The pavement from the Garden Centre to Kestle Mill is overgrown by the hedge row – Council to ask John Fitter at the next meeting if anything can be done. 

The Parish Council will investigate adding the area from the railway line to Gypsy Corner to next year’s contract.

 

  1. Vyvyan Drive Play Area

We are currently awaiting a response from Ralph Law once Persimmon have replied to our offer. No further information this month.

 

  1. Website

Three emails have been received regarding weedkilling and the state of the footpaths.  We are trying to resolve these as previously discussed.

 

  1. Letters

Letter from Cornwall Council regarding upgrade of footpath 45 to a bridleway – John will investigate and report back next month.

Planning Workshops – Anyone interested please inform the Clerk.

St Columb Major Remembrance Service – Invite to Derek to attend.Clerk to respond that he is unable to be there.

 

  1. Any Other Business

Kathy and Jane asked if the precept could be explained to our Parishioners – discussed previously.

Maurice stated that the pavement is still not in place by the Persimmon development.John has assured us that it is all in hand.

Louis asked about funding for Treloggan Green – Di to email the forms from Grantscape to Louis for next year’s funding when they are issued.

Pat mentioned that although the Treloggan Green Project partially falls within Colan Parish, none of the residents of Treloggan actually live in the Parish and therefore do not contribute to our precept.Further discussion ensued regarding funding – this will be discussed further when funds become available.

 

Next Meeting:

Next meeting will be held on 28th September at 19.30 hours.

 

Di Willett 14/09/18

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