Colan Parish Council Meeting

Wednesday 25th September 2019

 

Those present:, Kath Waters, Pat Lambshead, Brian Killingback, Jane Combes, Suzanne Featherstone, Marc Dummett, Cllr John Fitter

 Clerk – Di Willett.

Kath Waters was in the Chair.

 

  1. Police Report:

There were 15 crimes reported in Colan Parish during the period 25-08-19 to 17-09-19.PC Mares also requested that Colan Parish Council establish if the lane from the A392 to Sunnyside is subject to the highways act or a bridleway.He has asked that this is an agenda item at the next meeting.The report is attached to these minutes.

 

  1. Public Speaking:

Joy Yarwood from the Goldings development asked about the footpath diversion which the developers have put in place on this new development.Cllr Fitter stated that Colan Parish Council has submitted an objection to this and this is now with the Secretary of State for a decision.The inspector’s enquiry is to be held on 26th November at the Headland Hotel.Cllr Fitter asked Joy to email him and he will visit her to discuss.

Alistair McHenna, also from the Goldings stated that he had attended the Boundary Review meeting at Crantock.He thinks that a lot of the Goldings residents don’t realise that they are in Colan Parish and not in Newquay.He feels it is important that they remain in Colan.Kath stated that Colan have raised their objections to this proposal and we will be sending out a questionnaire for residents to complete to gain their opinion.She reiterated that Colan do not want any boundary changes and will be fighting the request from Newquay.Alistair agreed to deliver these to the estate and will supply his contact details to the Clerk.

 

  1. Cornwall Councillor’s Report:

Plot 2 at the Aerohub will become operational next week – hopefully more plots will be taken up in the near future.

The feedback assessment outside Nansledan School has now been completed.There is a possibility of installing spot speed cameras – the cost of providing average speed cameras is prohibitive.They will be extending the 30mph limit to the Chapel turning.

The footpath and road crossing at the Goldings Development plans have been submitted to Cormac who are in the process of checking them.There will be no pavement in the lay-by as this entrance will be closed off when the new entrance is created on the west side of the pub.

Jane asked when the Duchy will be altering the road layout – John said that the closure request has been submitted , but the work will not be carried out until the winter.The Duchy are considering constructing some sort of buildings on the SANG side of the road to create an urban development.This will hopefully remind drivers that they are in a built up area and as such need to reduce their speed to 30mph.A temporary lay-by will be installed so that speed camera vans can be sited along this road.

The streetlighting will be extended, but the new footpath will not be lit.The hedges will be kept low – a consultation will take place regarding extending the streetlighting along the new 30mph area.

 

  1. Declaration of Interest:

Any declarations of interest will be declared prior to discussion of any agenda item involved.

 

  1. Apologies

Apologies received from:

Derek Luscombe, Steve Lean, Maurice O’Gara and Louis Gardner

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct and signed by Kath.

 

  1. Matters Arising:

The Clerk has emailed BT regarding the removal of the phone box at Mountjoy – no response received as yet.

Gypsy Corner allotment – There are two interested partied who would like to take this allotment on – Clerk to email Duchy informing them of this.

 

  1. Planning Applications:

Pa19/07629 – Non material amendment of Conditions – Site adjacent to Morrisons – The Council voted unanimously to respond that we do not have enough information available to comment on the application.

 

PA19/07850 – Extension to existing bungalow – Trethiggey Crescent – Following discussion on the size of this extension the Council agreed that this would be an over development of the site and would object on these grounds.

 

  1. Action Group Against the Proposed Holiday Development at Bejowan:

No further action at present

 

  1. Devolution of Playing Field to Colan Parish Council:

To be discussed further next month.

 

  1. Footpath adjacent to allotments

Angela Hayne, Chair of the allotment association, stated that there is a puddle of water at the kissing gate on the railway end of the footpath adjacent to the allotments.  The hedges also require cutting and the weeds are overgrowing the footpath. The Clerk stated that the hedges will be flailed during October and the weeds are also due to be treated in October.  Cllr Fitter agreed to take up the problem with the water at the gate with the Duchy.

 

  1. Accounts:

Quintrell Downs Village Hall – Broadband costs for two months £109.99 – approved by all

Clerks Salary - £739.97 – approved by all

CWC – treatment of Japanese Knotweed - £72.00 inc VAT – Approved by all

 

  1. Recreation Field/Hedgecutting/Grass Cutting/Tennis Courts:

Regular cuttings are being carried out by Cormac

 

  1. Village Green Status:

Kath has emailed Anna Druce but has received no response as yet – she will chase for next month.

 

  1. Neighbourhood Plan:

We now need to move toward consultation.  Suzanne will raise awareness of this to encourage people to have some input into our plan.  Perhaps a drop in session to explain what is involved.  We will need designation of the Parish Boundary from Cornwall Council.  We also need to set up a working group to take this forward.

 

  1. Governance Review:

The meeting was held on 20th October which was not encouraging.  Colan re-iterated that the Newquay proposition is not acceptable – representatives of the Goldings development also wish to remain in Colan.   There is a February deadline to set out our Police with a decision being  made by the Committee in early December next year.  We need to get our submissions ratified by Cornwall Council –therefore we need to get everything submitted by early November then the committee will decide its recommendations.  Cllr Fitter stated that Colan will need to consider what effect the loss of precept for these developments will mean to the services provided by Colan.   The residents need to consider that the precept for Colan Parish is 13.25p for each property, whereas Newquay will require 215.49p per household.

Kath will put together a questionnaire which will be delivered to each household within our Parish for completion by the residents.

 

  1. Code of Conduct Training:

Gareth will no longer be attending this training as he has tendered his resignation.

 

  1. Grantscape funding:

The clerk has been unable to submit our application as there are new forms for next year and they have not been released yet – as soon as they are available she will complete and submit them

 

  1. Parish Noticeboard:

Our noticeboard is now beyond repair.  It was suggested we look into replacing it with one made of recycled material.  Clerk to investigate cost.

 

  1. Remembrance wreath:

All agreed that the Clerk would order this in preparation for Remembrance Sunday.

 

  1. Website:

The Wifi is still cutting out several times during the Computer Club.  We have had problems in getting the router moved – at present it is still in the locked playgroup records room.  Hopefully it can be moved before the next meeting.

 

  1. Communication with Parishioners

Hopefully the residents of the Goldings will receive their copies of the Colan Companion next month.

 

  1. Letters/Notices:

Resignation received from Gareth who no longer wishes to serve on the Parish Council .

 

Letter received from Dairyland enquiring of they could take on the maintenance of the roundabout at Quintrell Downs and erect some advertising material for their attraction.Currently this is maintained by NIB.Clerk to contact NIB to gain their thoughts.Agenda item for next month.

 

Letter received from Mrs Coles requesting a bus shelter on East Road by Quintrell Gardens.Clerk to find out possible cost. Agenda item for next month.

 

  1. Any Other Business

Suzanne asked about the Killacourt development in Newquay whereby funds have been received from Cornwall Council, but this work will no longer go ahead due to the mine shaft which has opened up.She asked if this funding will now be returned into the pot for other councils to apply for.Cllr Fitter suggested she put in a freedom of information request as an individual.

 

Brian stated that he is pleased to see that more of the hedgerow has been cut at Trevemper, however there are still brambles in the road.Cllr Fitter will email them again and suggested that Brian continues to phone Cormac with his complaints.

 

We now have a vacancy on the Parish Council and Kath asked if anyone from the Goldings would be interested.Alistair agreed to consider this and let us know his decision.

 

Next Meeting:

Next meeting will be held on 30th October at 19.30 hours.

Di Willett 27/9/19

Colan Parish Council Meeting

Wednesday 28th August 2019

 

Those present: Derek Luscombe, Kath Waters, Maurice O’Gara, Pat Lambshead, Brian Killingback,  Jane Combes, Suzanne Featherstone, Gareth Wright, Cllr John Fitter

 Clerk – Di Willett.

Derek Luscombe was in the Chair.

 

  1. Police Report:

There were twenty seven crimes reported in the Parish for the period 21/7/19 to 21/08/19.There are still sporadic thefts from motor vehicles – this month there have been another two therefore we still need to be vigilant.There have been several Scam phone calls in Newquay recently – some reportedly from Scotland Yard stating your VISA card has been used and asking for your details and others saying they are from VISA and also asking for your details.Our Community Officer – Darral Mares - also sent his apologies for not being able to attend any of our recent meetings due to staff shortages and increased demand.

 

  1. Public Speaking:

Bob Scott stated that the allotment at Gypsy Corner has been handed back to the Duchy by Dennis, who is no longer able to cope with the upkeep.Bob asked if the Parish Council would consider taking over this piece of land in order to prevent any possible development in this area.This will be discussed later in the meeting.

Bob also stated that there was an incident at The Village play area this month when a young boy ran out of the play area into the road and was lucky not to be injured.The residents wish to reiterate that they have notified the Parish Council of this problem in the past and would like some action.Derek asked if Cllr Fitter would include this in his report as it concerns The Village development.

 

  1. Cornwall Councillor’s Report:

The Village development – this has been reported to streetworks, however the roads on this estate have not been adopted yet, therefore the responsibility lies with the developer or the Management Company.Should any accidents occur, it would be the driver’s responsibility and not that of Cornwall Council. Cllr Fitter suggested that the residents take it up with Kier or their Management Company stating that they wish to erect a warning sign.Should they get no joy via this route, then Cllr Fitter asked that they come back to him.

Goldings Footpath – The developers have now agreed to block up the entrance to the footpath which currently opens on to the layby.A new entrance will be created on the other side of the former public house where there will be a crossing out in place.The Public enquiry will be held at the Atlantic Hotel at the end of September.

The Boundary Commission will be holding a meeting in Crantock Village Hall so that Colan can make its case for no changes to the Boundary.John said that he would deliver a newsletter to the residents’ of the Goldings explaining the effects of the boundary change on them.Hopefully this will gain their support for staying in Colan Parish.

Piece of land at Gypsy Corner – Paul Masters has given instruction that this devolution should be included in the first tranche.The application has been registered with Cornwall Council.In the future the Parish Council could also make application for the playing field which is currently leased from Cornwall Council be devolved into their ownership.Clerk to put this on next month’s agenda.

Nansledan School – a 30mph speed limit will be put in place and made permanent.Cllr Fitter is still trying to get it extended right along to Quintrell Downs.There will flashing signs outside the school reducing the limit to 20mph.The school is now complete – apart from the hall which is still ongoing.

Boardmasters will have to put in a new application for any further festivals before the event can be held next year.

 

 

  1. Declaration of Interest:

Any declarations of interest will be declared prior to discussion of any agenda item involved.

 

  1. Apologies

Apologies received from:

Louis Gardner and Marc Dummett

Clerk to check Councillor’s attendance at meetings – after an absence of six months they could be asked to resign, however the Council has the discretion to extend this time.

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct and signed by Derek.

 

  1. Matters Arising:

None

 

  1. Planning Applications:

PA19/06745 – Certificate of lawfulness – Trevithick Manor Farm – Unanimously agreed that there were no objections to the application.

 

  1. Action Group Against the Proposed Holiday Development at Bejowan:

Allotment leased by Dennis Yelland on Gypsy Corner – Pat wondered if the Allotment Association would like to take this over.  Clerk to write to the Duchy to see if they would be willing to let us take it over.

 

  1. Accounts:

Abbey Maintenance – Repair of gatepost and clearance of bushes - £190.00 – approved by all

NMS – strimming play area and entrance to recreation field - £150.00 – Approved by all

Cormac Solutions – Cutting of Playing Field £490.93 + Vat – Approved by all

Duchy Defibrillators – Annual maintenance - £160.00 + VAT – Approved by all.

 

Maurice agreed to be the new signatory on our Nationwide Account  - Roger to be removed.  He will sign the form after the meeting.

 

  1. Recreation Field/Hedgecutting/Grass Cutting/Tennis Courts:

Regular cuttings are being carried out by Cormac

 

  1. Village Green Status:

Kath wondered if we could acquire Village Green Status for the Playing field as this would allow us access to further grants.  Kath will contact Anna Druce - our Community Network Officer and find out how we can go about this.

 

  1. Neighbourhood Plan:

Facebook page now set up – she will also place an article in the Colan Companion and perhaps the Newquay Voice.

 

  1. Governance Review:

A meeting will be held on the last Friday in September 7.00 to 9.00 which Kathy, Suzanne, Brian and Gareth will attend

 

  1. Code of Conduct Training:

Gareth, Maurice, Brian and Suzanne are already booked in – clerk to request places for Jane and Kath on the same date – 17th October.

Derek and Pat have already done this training.

Clerk to check with Steve, Marc and Louis.

 

 

  1. Colan Parish Seats:

Derek has obtained a quote for the replacement seats in the Parish – a total of £4344.00.  All agreed to go forward with these costings and submit them to Grantscape.

He has also obtained a quote for the re-greening of the Tennis Courts in order to maintain the integrity of the tarmac.  Court Solutions have supplied a cost of £2950.00 which includes repainting the lines.

All agreed to submit both to Grantscape – Di and Derek to take forward.

 

  1. Milestone Replacement:

This has not now been replaced, although the lettering has not yet been done.  We are not sure who has undertaken this work, but it can now be removed from the agenda.

 

  1. Vyvyan Drive Play Area :

Our solicitor has agreed not to charge us for the work undertaken and has now closed the file.

 

  1. Website:

We have received an email regarding housing, which Jane has replied that they need to speak to Cornwall Council as the Parish Council has no influence on these matters.

 

  1. Communication with Parishioners

The editor of the Colan Companion is awaiting the number of houses on the Goldings estate, and then they will receive copies of the magazine.

 

  1. Letters/Notices:

Cornwall Council wishing to recruit members for though Standards Committee – anyone interested please let the Clerk know.

Salt Bins – there are no salt bins in our Parish

NALC – Model Financial Templates – Clerk to update in line with Derek’s comments.

St John’s Ambulance – requesting funding – letter to be sent stating that the Parish Council cannot support individual charities.

Cornwall Air Ambulance – also requesting funding – respond as above.

 

 

  1. Any Other Business

Derek stated that the Parish Noticeboard is now beyond repair and we should consider purchasing a new one.There are various options available – to be put on the Agenda next month.

 

Jane said that we will soon have to pay for the hire of the room for the Computer Club, it was also stated that the rent for the Village Hall is being reviewed as there has been no increase for several years.We

are still having problems with connectivity to the wifi.Once the router has been moved Gareth will check our signal again, we may have to have a booster installed.

 

Brian – the road sign on the T junction of the Mountjoy to St Columb road is no longer legible -Cllr Fitter will investigate.

 

Gareth – Mountjoy Telephone box – the phone has been removed, but the box is still in place.It is an eyesore – Clerk to investigate.

 

Maurice – Could we look into replace picnic benches in the Recreation Field when we do the seats?Derek will look into this and add it to the application for Grantscape.

 

Next Meeting:

Next meeting will be held on 25th September at 19.30 hours.

Maurice sent his apologies in advance

 

Di Willett 4/9/19

Colan Parish 28.7.19

Those present: Derek Luscombe, Pat Lambshead, Brian Killingback, Steve Lean, Jane Combes, Suzanne Featherstone, Gareth Wright

 Clerk – Di Willett.

Derek Luscombe was in the Chair.

 

  1. Police Report:

There were eighteen crimes reported in the Parish for the period 30/6/19 to 31/7/19.There are still sporadic thefts from motor vehicles therefore we still need to be vigilant.We were reminded of the non emergency contact number to be used (101) and also of the email address which can also be used to contact the Police (101@dc.police.uk ).

 

  1. Public Speaking:

Bob Scott requested that signs be put up on the junction of Figgy Road and Park Lane in the Village development warning drivers that there are children playing in this area.The playground is sited at the end of Park Lane and is very well used at all times, especially during the school holidays.Clerk will request Cllr Fitter to look into this as it is the responsibility of the highways department.

 

  1. Cornwall Councillor’s Report:

None due to Cllr Fitter being on holiday.

 

  1. Declaration of Interest:

Any declarations of interest will be declared prior to discussion of any agenda item involved.

Derek said that our Standing Orders state that all Councillors will undertake Code of Conduct Training – we can amend this wording if the Councillors so wish.All Councillors agreed to undertake this training if they haven’t already completed it.Clerk to forward email regarding available sessions to all Councillors.

 

  1. Apologies

Apologies received from:

Louis Gardner, Kathy Waters, Maurice O’Gara and Marc Dummett

 

  1. Minutes of previous meeting

An amendment is requested to the previous minutes.  Agenda item 14 – Governance Review, the following to be added to the minutes:

Cllr Lambshead stated that he vehemently opposes any changes to Colan Parish boundary which have been in place for decades.  It was agreed at the last meeting that Colan PC is perfectly content with the current boundaries and will robustly oppose any changes.  Clerk to forward copy of email sent to the Boundary Commission to all Councillors.

Apart from this amendment, all Councillors were happy that the minutes from the last meeting were true and correct.  They were signed by Derek as agreed.

  1. Matters Arising:

None

 

  1. Planning Applications:

PA19/05846 – Codgat Cottage – increased parking area.  Steve and Gareth declared an interest in this application and left the room while it was discussed.  Following general discussion it was agreed by all that there are no planning objections that can be raised to this application and it was supported by all.

 

Steve and Gareth rejoined the meeting.

 

PA19/05770 – Newquay Garden Centre – Installing polytunnel and associated works – No objections to this application – unanimously supported.

 

  1. Action Group Against the Proposed Holiday Development at Bejowan:

No further applications received.  It was requested that the Clerk ask Cllr Fitter for an update on progress of the devolution of the land at Gypsy Corner to the Parish Council. Tim Lovell commented that nothing seems to be happening with this proposal, however Cllr Fitter has been chasing this and is very keen to make sure it is carried through as agreed.

Temporary “SANG” signs have now been put up.

 

  1. Accounts:

Quintrell Downs Village Hall  - hire of the Curgenven Room for two evenings - £20.00 –Approved by all

Quintrell Downs Village Hall  - hire of Village Hall for 3 Parish Council meetings - £27.00 –Approved by all.

Quintrell Downs Village Hall – Broadband rental for two months - £109.98 – Approved by all

Cormac Solutions – Grass cutting at Recreation Field - £492.95 +VAT – Approved by all

Cornwall Council – Rent for land adjacent to recreation field - £150.00 – Approved by all

Jane Combes – payment to Fasthosts for website - £19.98 + VAT – Approved by all.

 

  1. Recreation Field/Hedgecutting/Grass Cutting/Tennis Courts:

Maurice reported by email that the grass has been cut twice, but the bins are full.

 

  1. Village Green Status:

As Kath was unable to attend this meeting this will be carried over to the next meeting.

 

  1. Neighbourhood Plan:

Suzanne stated that she had arranged a consultation meeting and has some volunteers to help her produce the Plan.  She will be setting up a Facebook page and will also place a paragraph in the Colan Companion.

 

  1. Governance Review:

Colan Parish Council has responded to the plans from Newquay Town Council to change the boundaries between the two. 

 

  1. Colan Parish Seats:

Derek has proposed that we put together an application for new seats and bases ready for the next Grantscape funding in 2020. We could also apply for some money to upgrade the Tennis Court.  Derek also asked Councillors if they can think of any other schemes which would qualify for this funding.

In the meantime all Councillors agreed to ask Derek to get costings for this project.

It was suggested that the stiles between Mountjoy and Colan Church need upgrading –  however, this is the responsibility of Cornwall Council.

 

  1. Milestone Replacement:

Derek has stated that this milestone is not repairable so he will get some costing to replace this.  Suzanne said she will make some enquiries to English Heritage regarding funding for its replacement.  She will notify Derek once she has made some enquiries.

 

  1. Vyvyan Drive Play Area :

The Council discussed whether or not it is worth pursuing this as we have had no response from Persimmon via our solicitor.  All agreed to ask Doug Sidebotham not to take this any further.

We will include one seat to put in this area and ask via the Colan Companion what else residents would like to see in this area.

 

 

  1. Website:

Jane has managed to sort out the problems with the website.  The router has not been moved yet- we have problems accessing the playgroup room to enable us to do this.

 

  1. Communication with Parishioners

Pat asked if the Colan Companion could be delivered to The Goldings development. Clerk to contact the editor regarding this.Fiona House agreed to deliver it to start with until someone from the estate can be recruited.

Suzanne agreed to set up a Facebook page for the Parish Council.

 

  1. Letters/Notices:

Adele Ellison from The Goldings has asked if rubbish and dog fouling bins could be provided at the development.This is a Cornwall Council responsibility and the Clerk will contact Cllr Fitter.

 

Janet Grundy has stated that the “No Through Road” signs at Trethiggey Crescent are faded and barely legible and has asked if they can be replace as a lot of traffic seems to be using the crescent then having to turn around to get out.She also asked about trains during the Boardmasters festival.Clerk will email Cllr Fitter about both these concerns.

 

The Parish Council has been snit through the traffic management plan for the Boardmasters festival.

 

  1. Any Other Business

Jane said that there was a message from Newquay Hornets on the website – we have already responded to this.

Brian stated that there does not seem to be any improvement in the hedge cutting at Trevemper.

Suzanne attended training on dog fouling issues.Currently they are trying to establish how many incidents there are when owners do not clean up after their dogs.This is a pilot scheme at present and not for public use.

 

Next Meeting:

Next meeting will be held on 28th August at 19.30 hours.

 

Di Willett 9/8/19

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