JANUARY 2018

Colan Parish Council Meeting

Wednesday 31st January 2018

 

Those present: Derek Luscombe,  Kathy Waters, Maurice O’Gara,  Pat Lambshead,  Andy Ormshaw, Louis Gardner , Brian Killingback,

Clerk – Di Willett

Derek Luscombe was in the chair.

 

  1. Police Report:

No Police report this month – Clerk to chase for the next meeting.

 

  1. Public Speaking:

Steve Winter spoke about the potholes in the road near Figgy Road – John agreed to look into this.

 

  1. Plastic Free Newquay

Colette Beckham introduced herself as the Project Manager for this initiative. They are affiliated to the Surfers Against Sewage Campaign and the aim is to encourage positive changes in the use of single use plastics which are hazardous to marine life.

They have 5 objectives:

  1. Local governance – to engage and get support from local councils.

  2. To encourage local businesses to become Plastic Free Champions – targeting 12 businesses

  3. To involve local community groups and encourage them to become plastic free

  4. To hold 2 plastic free rallies in the form of fund raising events

  5. To encourage the strategic group formed in Newquay by several local groups to raise awareness.

The idea is to show visitors that Newquay takes care of its beaches to try and avoid negative publicity. Also it will enable businesses to promote themselves.  There are also social benefits and a facebook page has been set up which currently has 2400 followers.

Pat suggested that people also need to be educated to consider reusable materials.  Collette agreed but stated that currently we do not have sufficient recycling points in Newquay.  Businesses are being encouraged to have water refill points to save on plastic bottles.

Colan Parish Council will discuss this at the next meeting – clerk to put an item on the agenda.

 

  1. Cornwall Councillors Report:

  • John advised that the Pre-application for the development at Trevemper bridge has been submitted.  This is for self build plots – formal application will follow.

  • Cornwall Council is negotiating with the Duchy regarding the relocation of the WRC at Trevenson Road. Duchy have permission to put work units on the current site

  • Cabinet has now given its approval for funding to complete the NSR – if it comes through soon, the route could be complete by Spring 2020.

  • Work is now proceeding to trial a “No Entry” sign at the junction of the NSR to Rialton Road.

  • Nothing has so far been agreed on the new divisions of Cornwall Council.  The final paperwork will be submitted to the full council in two weeks. It is proposed that Colan will take some of St Columb Minor from Newquay, and also an area from Porth – north of the river to Tregurrian.  It will be known as Colan and Rialton Division.  However the Boundary Commission will make the final decision.

  • Changes have been made to the Social Housing policy -  the criteria is now a 3 year connection to the Parish – which will be ring fenced for 3 months.  Those with savings of over £60K will not be able to apply.

  • The central refuge scheme on East Road will go ahead.  Cormac are currently working on the scheme.

  • Funding has been found for the traffic calming on South Road .

  • The pavement at Trevithick in front of the new estate should be done shortly – planning have enforced the completion of this.

  • The upgrade of footpath 4 to the bridleway at Furze Hill will be taken forward following evidence of use.

  • Cornwall Council has requested a 4.97% increase in Council Tax.

  • There are notices up about three way traffic lights at Trevemper roundabout – John will investigate.

 

  1. Declaration of Interest:

None

 

  1. Apologies:

Steve Lean

 

  1. Minutes of previous meeting

The previous minutes were signed as a true record of events by Derek, following approval by all Councillors.

 

  1. Matters Arising:

Transparency Rules – as a Parish council we are now obliged to download our accounts, minutes etc on our website.Unfortunately Helen has not been able to do this, so Derek has asked Jane if she will take this on.She has agreed and will contact Helen to get permissions changed.Di will help if required.

 

  1. Planning Applications:

PA18/00490 – Conversion of garage to 3 bedroom house at Tregustick. 

Supported by all.

 

PA18/00439 – Certificate of Lawfulness; Supported by all.

 

  1. Defibrillator:

Cabinet currently being put together – clerk to find out if we can use Spar Shop internet supply.

 

  1. Bus Shelters:

Cornwall Council is about to sign advertising rights on bus shelters in return for the maintenance.  To be discussed further at the next meeting.

 

  1. Accounts

Biffa – annual payment for emptying litter bins at the two bus shelters on South Road - £397.28.  This is an increase of about 7% on last year.  The Parish Council; agreed to pay this, but clerk to ask the reason for such a large increase and how often the bins are emptied for this.

Zurich Insurance – annual premium as per 5 year contract - £1227.85 – All approved.

Clerks Salary and expenses – Oct/Nov/Dec - £609.49 – All approved.

A savings account has been set up to enable the clerk to keep track of the Community fund money received from the Solar Farm – a transfer of £489.50 has been made – the money that was left over from the last payment after paying for the allotment fence.  The balance on this account is currently £2989.50.

 

  1. Recreation Field/Hedge cutting/ Grass Cutting

No problems – the hedge had now been trimmed.

 

 

 

  1. Allotments

The treasurer of the Allotments Association stated that they have been successful in gaining lottery funding of £10k to provide a communal building – congratulations to them.

 

  1. Action Group for Community Funds:

The work to the entrance to the recreation field has now been completed and paid for – the grant has been received from Grantscape.  We have approximately £13,200 left in our Solar Farm fund - the car park is in an appalling condition – Derek has managed to get three quotes for resurfacing this as follows:

D A Thomas - £26600.00

D J Wilton - £18780.00

T Julian - £16400.00

 

Derek has seen Pete Butterley from the football club, at present they are not in a position to help out – their funding is ring fenced for specific items.  They hope to be able to contribute once all this is completed but they have no spare cash at present.

 

We also need to renew the seating - a good recycled bench will cost approximately £370.00

 

Clerk to find out when we can submit our next application.  Derek stated that he had to submit a report to Grantscape on the handling of the funding - he has let them know that we are not happy with the cumbersome forms to complete to release our money.

We have some money which is ring fenced for recreation field improvements so we could discuss using this – Derek asked the councillors to consider this and we will discuss again at the next meeting.

 

  1. Planning Conference:

To be held on Tuesday 27th February – if anyone would like to attend, please contact Di and she will arrange payment.

 

  1. Website:

As previously discussed – Jane will take this forward.

 

  1. Letters/Notices

None

 

  1. Any Other Business:

Jane – The Nansledan Community Group is now working with the Management Company  to provide amenities – eg dog bins.

Parking is becoming a problem at Nanlsedan, as the allowance for each property is the minimum possible and most families have at least two cars.  Jane will keep us posted.

 

Kath – There is a sign before the bridge on the entrance to the village warning of queuing traffic – this does not appear to be working any more – John to investigate.

 

Brian – Concerned over the community fund money payable from the Persimmon Estate.  Residency currently stands at 75 houses – the trigger for the funding is an occupation of 121.

 

Next Meeting:

Next meeting will be held on Wednesday, 28th February 2018. 

 

Di Willett 06/02/18

Heading 4

FEBRUARY 28TH 2018

Colan Parish Council Meeting

Wednesday 28th February 2018

 

Those present: Derek Luscombe,  Kathy Waters, Maurice O’Gara,  Pat Lambshead,  Andy Ormshaw, Brian Killingback, Jane Combes, Steve Lean

Clerk – Di Willett

Derek Luscombe was in the chair.

 

  1. Police Report:

No Police report this month – Clerk to chase again in time for the next meeting.

 

  1. Public Speaking:

None

 

  1. Cornwall Councillors Report:

John sent his apologies and sent the following report via Kath.

  • Boardmasters have applied to increase their numbers again this year. – result of the application not known yet.

  • Kerb/barrier outside the Quintrell Inn – work will be completed before the summer embargo.

  • The refuge on East Road will not be done until after the summer restrictions are removed.

  • Allotment access – this will be re-examined when the cycle track/footpath from the new school is built

  • The school at Nansledan is on track to open in September 2019.

 

  1. Declaration of Interest:

None

 

  1. Apologies:

Louis Gardner, John Fitter

 

  1. Minutes of previous meeting

The previous minutes were signed as a true record of events by Derek, following approval by all Councillors.

 

  1. Matters Arising:

 

  1. Planning Applications:

PA18/01139 – Little Trethiggey – extension over garage:

Supported by all

PA18/00200 – Land west of Chy Lowath, Garden Way – single storey dwelling:

Pat objected, but the remainder of the council supported the application.  Supported by majority.

PA18/01035 – May Cottage, Treisaac – change garage into granny annex:

Supported by all

PA18/00798 – Chapel Farm – change of agricultural land into business for car boot sale:

Supported by all as it will modestly improve the traffic congestion at Morrisons roundabout.

PA 18/01180 – Quintrell Gardens - Outline application to demolish existing and build two new plots –

After discussion all Councillors voted to object to this application on the grounds that it is an overdevelopment of the site.

PA16/07050 and 07051 – The appeal against the decision against the Sunnyside development is due to be heard on 13th March at 10.00am.  Unfortunately no Councillors are available to attend, however our support has already been registered and will be read out at the meeting.

 

  1. Defibrillator:

No further news on the defibrillator.  The Spar shop has no objection to us using their Wifi, however the signal is very weak and may not be sufficient to support this.

 

  1. Village Hall Wifi:

After attending a meeting of St Stephen Parish Council, Kath has suggested we look into getting a Wifi connection for the Village Hall. This would enable us to view planning applications direct from the website and would also benefit other users of the village hall.  Jane agreed to research this and provide some prices for the next meeting.

 

  1. Bus Shelters

Cornwall Council is about to sign advertising rights on bus shelters in return for the maintenance.  No further news to report on this issue.

 

  1. Accounts

Cormac  Solutions – Recreation Field maintenance - £517.90 – approved by all.

After communication with Biffa, the Clerk has received a credit note from Biffa for the bin emptying at the two bus shelters on South Road.  This is a refund of £26.93 on the annual charge.  As we have already paid this invoice, the Clerk will request a credit be paid into our bank account.

 

  1. Recreation Field/Hedge cutting/ Grass Cutting

Maintenance up to date.

 

  1. Allotments

Nothing this month

 

  1. Plastic Free Newquay

This was discussed following last month’s presentation by Collette.  Louis registered his support via email as he is unable to attend tonight’s meeting.  It was generally felt that Plastic Free Newquay was ambiguous in its policy, however the Council would support the use of less plastics in general.

 

  1. Action Group for Community Funds:

The application for this year’s Denzill Downs money closes on June 6th.  As stated last month Derek has obtained three quotes for resurfacing the car park at the recreation field.  Councillors agreed that Derek and Di will complete the application form and submit it as soon as possible.  Our ring fenced money which is set aside for improvements to the recreation field could be used for any additional funding required.

 

  1. Website

The minutes are now available on the website as well as the accounts for the past two years.  Thanks to Jane for taking this on.  Jane asked if there is anything else we want to include – not at present.

 

  1. Letters/Notices

Jacobstowe Parish Council  - Taking part in a Community Litter Clean and appealed for other Parish Councils to join them.

Email from Chris Hayne – querying our website and suggesting the Colan Companion should print the minutes of our meetings.  Clerk to respond that the website is now updated and will be kept up to date, stating that this is done by a Councillor at no cost to the parish. The councillors discussed putting our minutes in the Colan Companion but after previously consulting the editor it was decided that this would clutter up the newsletter and the additional cost could not be justified.  The Councillors decided that as long as these are available on the website this would suffice. Clerk to respond to Chris.

 

Cornwall Council Planning newsletters – It was decided that we would not wish to receive these in future as they are available on the Cornwall Council website.

 

Community Energy Funding – No interest for our Parish.

 

Cornwall Council has agreed a Council tax increase of 4.9% for 2018/2019.

 

Treloggan Residents Association has applied to acquire some green land on the Treloggan Estate – Colan Parish Council has no objections to this.

 

Cornwall Rural Housing – want more affordable houses provided in future developments – we have currently been flooded with new houses so there is unlikely to be any further development.

 

Mayors Charity Ball – invitation to attend on 14th April.  No-one wanted to take up this invitation – Clerk to respond.

 

Public Footpath Clearance Scheme – Councillors discussed this scheme but decided not to join as they feel that this is an attempt to pass over the maintenance of the footpaths to the Parish Council at a reduced cost to the County Council.

 

Dog Fouling stickers – The Council decided not to apply for these stickers.

 

Kier Development – Clerk has received confirmation the Belmont Management oversees the maintenance of the play equipment at the Village development.

 

 

  1. Any Other Business:

Jane asked if we can get Cornwall Council to erect signs showing that the footpath on West Road is for both cyclists and walkers – Derek will check with John Fitter.

 

Brian – stated that the footpath is still not in place at the Morrisons roundabout.Clerk to remind John to chase.

 

Maurice – the benches around the village are falling into disrepair – Derek has some prices for new recycled benches which will not need maintenance.Hopefully we can use the next batch of funding to replace these – Derek will check how many are required.

 

Derek – the Garden Centre proprietors have offered us some shrubs at no cost.  We could use them in the SW corner of the toddlers play area – Councillors agreed to help to plant these.

 

Next Meeting:

Next meeting will be held on Wednesday, 28th March 2018. 

 

Di Willett 06/03/18

MARCH 2018

Colan Parish Council Meeting

Wednesday 28th March 2018

 

Those present: Derek Luscombe, Kathy Waters, Maurice O’Gara, Pat Lambshead, Andy Ormshaw, Jane Combes

Clerk – Di Willett

Derek Luscombe was in the chair.

 

  1. Police Report:

There were a total of 9 crimes committed in the Parish during the period 28/2/18 to 20/3/18 – the report is attached to these minutes.There was also some advice on security of vans and tools.

 

  1. Public Speaking:

None

 

  1. Cornwall Councillors Report:

Travellers encamped themselves on the Newquay NSR – they were quickly moved on and no surface damage was caused, however a lot of rubbish was left behind.

The approval of an additional £8m top up money for the Newquay NSR goes to cabinet on 28th May and it is hoped that the route will be open in 2020.

High Lanes – extra funding has been found to do the ditching work – Jane stated that rubbish and stones have been dumped on the hedge and this is preventing cutting.  John is due to meet the contractors there tomorrow to resolve this.

Treloggan – an enforcement notice has now been issued to Persimmon to install the agreed crossing and complete the pavement.

Highways have now cleared the verge at Trevemper – hopefully this has now improved the outlook.

The Duchy has indicated that they may allow Newquay in Bloom to maintain the roundabout at Morrisons instead of doing it themselves.

John assured us that the work to the railings outside the Quintrell Inn will be done before the summer and the crossing will be completed in the autumn.

SW Water are to check if there is a leak on the mains under the Bridle Way in Quintrell Downs which could be causing the persistent flooding – they should be there Tuesday or Wednesday next week.  There is a grill which should be checked every two to three months to ensure that it is kept clear.

The Sunnyside application has been heard by Cornwall Council – outcome awaited.

The measures to make the road at Rialton one way where it joins the NSR are now under way and should be in place shortly.

 

  1. Declaration of Interest:

None

 

  1. Apologies:

Brian Killingback

 

  1. Minutes of previous meeting

The previous minutes were signed as a true record of events by Derek, following approval by all Councillors.

 

  1. Matters Arising:

 

 

  1. Planning Applications:

PA18/02767- Esper, Mountjoy – General alterations – Approved by all.

 

PA18/02984 – Crossing Mews, Trencreek – Single storey extension – Approved by all.

 

  1. Parish Councillor Vacancy:

Gareth Wright has expressed an interest in joining the Parish Council.  It was unanimously agreed that he be offered the position – Clerk to contact him and invite him to the next meeting.

Unfortunately Helen has been unable to attend any meetings for the past six months – it states in our Standing Orders that unless there are mitigating circumstances any Councillor missing 6 meetings should be asked to stand down.  Clerk to write to Helen explaining the situation.

This will still leave us one councillor short, so advertising will continue for this vacant position.

 

  1. Data Protection Laws:

The new data protection laws come into force in May this year – We have to make sure that we comply.  We will have to appoint a Data Protection Officer – it is recommended that the Clerk does not fulfil this role.  The Clerk will contact Sarah Mason of CALC to find out more.

 

  1. Defribrillator:

No further news on the defibrillator.  The Spar shop has no objection to us using their Wifi, however the signal is very weak and may not be sufficient to support this.

 

  1. Village Hall Wifi:

Jane has visited Carnon Downs  Village Hall to discuss internet connection.  Her report on the way they use their connection is attached to these minutes.

The priority is the provision of fibre broadband and phone connection for this scheme which will also serve the defibrillator.

The basic BT router only copes with 8 users so Mr. Felton recommends upgrade to up to 40. Cost in region of £200-£300.

 Maurice suggested that this is mentioned at the next Village Hall Committee meeting.

 

  1. Bus Shelters

A letter has been received from Leyton Allen-Scholey regarding the “One Public Transport System for Cornwall” project.  He has requested a meeting to discuss further – Councillors asked that he be invited to the meeting on 25th April – Clerk to action.

 

  1. Accounts

Clerks Salary – Jan, Feb, Mar ; £600.00 plus expenses of £33.20 – approved by all.

 

  1. Recreation Field/Hedge cutting/ Grass Cutting

The council have accepted the quoted from Cormac Solutions for 2018/2019 – for the same sum as last year.  £1914.31 this includes the hedge along the footpath adjacent to the allotments.  Clerk to notify Cormac.

The temporary repairs to the car park have been completed, but no invoice received yet – the clerk was authorised to pay this once it has been received as the work was completed some time ago.

It was reported that there is a wooden chest lying in the grass – Derek agreed to take his van up there and dispose of it.

The netball pole keeps coming out of the ground – Derek has now put some silicone around it in the hope that it will now remain in place.

 

  1. Allotments

Nothing this month

 

  1. Action Group for Community Funds:

The application for this year’s Denzill Downs money has been submitted to Grantscape and confirmation of receipt has been received.

WiFi set up could be another use for the money we receive from these funds.

 

  1. Website

Jane has updated the minutes on the website. There was a complaint about the bridleway to which she responded that it is already in hand.

 

  1. Letters/Notices

None

 

  1. Any Other Business:

Kathy has received complaints about deep potholes in Quintrell Gardens – John will arrange to have them assessed for filling.

Jane attended the combined parishes meeting where the following subjects were discussed – Waste collections, burning of rubbish, removal of recycling bins by supermarkets as they will no longer be emptied and the change of regulations regarding holiday lets.

Maurice commented that one of the residents along North Way has extended their garden into the recreation field.  This is ok as long as they don‘t take ownership – Clerk to ask CALC how we stand in this situation.

Derek – The plants from the Garden Centre have been received but it is currently too wet to put them in.  Derek suggested the week after next could be good and will confirm a bit nearer the time.

 

Next Meeting:

Next meeting will be held on Wednesday, 25th April 2018. 

 

Di Willett 06/04/18

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