COLAN PARISH MEETING MINUTES

Wednesday 27th March 2019

 

Those present: Derek Luscombe, Pat Lambshead, Jane Combes , Maurice O’Gara, Kathy Waters, Brian Killingback,  Suzanne Featherstone, Cllr John Fitter. Clerk – Di Willett.

Derek Luscombe was in the chair.

  1. Police Report:

A total of 20 crimes were reported in the Parish from 23/3/19 to 26/3/19.Due to eight thefts from vehicles in Quintrell Downs we were warned to take extra precautions to ensure the safety of vehicles parked in the area.The report is attached to these minutes.

 

  1. Neighbourhood Plan:

Anna Druce from Cornwall Council gave us a presentation on the development of a Neighbourhood Plan.

The community will need to be involved in the development of a Neighbourhood Plan.  It sets out policies in relation to development and land use in the neighbourhood. It can allocate sites for development and express local priorities.  It can also safeguard important assets.  It cannot however stop development and has to be evidence driven.

There are many themes that can be included in the plan.  We can adopt a plan that has been used elsewhere instead of starting from scratch.

The next step is to designate- there is no commitment at this stage.  A public meeting could be held to discover any interest in this plan from the community..

Pat suggested that the only advantage of having a Neighbourhood Plan seems to be the increase in CIL.

Anna’s Presentation is attached to the minutes.

Anna was thanked for her presentation and the Council agreed to have an agenda item next month to discuss the way forward.

 

  1. Public Speaking:

Bob Scott pointed stated that he has contacted BT regarding the lack of broadband connectivity, they are sending out an engineer on Friday to investigate this for us.

 

  1. Cornwall Councillor’s Report:

John reported that the diversion of footpath no 3 – at the Persimmon site is currently with the Secretary of State for a decision.

Persimmon seem to be creating an exit from their site into the layby on the main road which may be something to do with the footpath.This is unacceptable and they have no licence to do this work.

Also on the Persimmon site – they have been served with a failure to comply as they have still not installed the required road crossing.There is already a restriction on further occupation until they have conformed to all the requirements of the planning approval.However the maximum fine for breaking of conditions is only £1000.00.

John has met with highways regarding the 2nd part of the Fortdown development.The only vehicular access will be via “the Village” although there will be three pedestrian accesses on to West Road.The application is to build 38 flats for older residents, with green space around this, 30 shared ownership homes, 17 rented accommodation, 16 “Right to Buy” properties and 49 open market properties.

May 22nd is the date for the reserved matters application and building will start on the south of the estate.No parking will be allowed on the verges – vehicles will have to be parked within the site and they must stick to working time regulations – no early starts or late finishes to be allowed.

The Aerohub is still behind schedule.

Pat commented that Persimmon sites which have been built over the last 15/20 years are currently under investigation to ensure they have used fire retardant wood frames when constructing their properties.

 

  1. Declaration of Interest:

If there are any conflicts of interest they will be declared when the agenda item is discussed.

 

  1. Apologies

Apologies received from:

Steve Lean, Gareth Wright and Louis Gardner

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

 

  1. Matters Arising:

None

 

  1. Planning Applications:

PA19/00748 – Dunleys, Mountjoy - Remove existing shelter and construct a new field shelter

Approved by all

PA18/10371 – Trevemper Development – We have objected to this application in the past, but the Planning Officer is to recommend approval.  The Parish Council has to decide from one of the decisions below:

Agree with the planners recommendations

Agree to disagree with the recommendations

Maintain our objections and request committee  consideration.

After much discussion the Councillors voted to agree to disagree with this decision.

 

  1. Accounts:

Quintrell Downs Village Hall – Broadband services for two months - £109.98 – Approved by all

Clerks Salary £523.87 – All approved.

A quote has been received from Cormac regarding next year’s recreation field grass and hedge cutting.  The total has increased by 3.15% to £1971.74 pa.  All agreed to accept this quote – Clerk to respond to Cormac.

 

  1. Recreation Field and Hedge Cutting

Tennis Courts – Derek is still trying to find someone to repaint the white lines on the tennis courts.  There are 2 systems – hard paint or spray paint – Bob Scott was asked to explore these options for us and return a quote for this work.

The Car Park project is due to start within the next month – due to the length of time since this quote was received there may be a slight increase.

 

  1. Bus Shelters

No further news this month

 

  1. Quintrell Downs Seats

Derek and Kathy will review the seating when the weather conditions improve.To be left on the agenda for the next meeting.

 

  1. Vyvyan Drive Play Area

No further news at this time – Clerk to chase prior to the next meeting.

 

  1. Website

No further enquiries regarding Codgat Cottage

 

 

  1. Letters

Yellow lines on West Road – All agreed to ask John Fitter to take this forward.

Footpath at Fir Hill – It has been reported that the handrails on the footbridge at Fir Hill require maintenance.  John Fitter responded that this is the responsibility of the landowner and not the Parish Council.

Letter from Chris Hayne regarding polling station at Mawgan Porth for voting on Newquay Neighbourhood Plan.  John stated that the reason there is a polling station here is due the fact the Tregurrian Residents (who live in Newquay Parish) normally vote at the Whipsiderry Hotel, but there may not be availability at this time, so they have been asked to vote at Mawgan Porth Village Hall instead.

Governance Review: We have already responded to this enquiry.

Invite to attend the meeting of the Economic Growth and leadership team on 23rd April at Heron Tennis Centre.

Neighbourhood Plan – to be added to the agenda for April.  There is a slight financial benefit, but doesn’t seem to be many other advantages – All councillors to consider whether this is worthwhile and it will be discussed next month.

Derek stated that although we are a small Parish, the Council does worthwhile work to improve the Parish for our residents.

 

  1. Any Other Business

Jane said that St Mawgan Parish Council take care of their own footpaths and actually receives more money than was notified to us.  She will look into this further and report back.

Suzanne agreed to do some more research on the Neighbourhood Plan.

Nansledan recreation area is still on the plan for development.

Kathy has received reports of dog fouling on the footpath by the allotments.  To be discussed at the next meeting.

Brian stated that the milestone along North Way is broken.  Maurice agreed to investigate and report to the Chairman and Clerk.

 

Next Meeting:

The next meeting will be held on 24th April at 7.30pm.

Di Willett 02/04/19

Colan Parish Minutes February 2019

Colan Parish Council Meeting

Wednesday 27th February 2019

 

Those present: Derek Luscombe, Pat Lambshead, Jane Combes , Maurice O’Gara, Kathy Waters, Brian Killingback,  Steve Lean , Suzanne Featherstone, Cllr John Fitter. Clerk – Di Willett.

Derek Luscombe was in the chair.

  1. Police Report:

No police report this month.

 

  1. Public Speaking:

Bob Scott pointed out that our painting is now back in its position on the wall following decorating works.

 

  1. Cornwall Councillor’s Report:

The rates for band D properties in Colan have been set at £1767.31 – the Parish Council have done well to keep the precept as low as possible.

Persimmons have still not submitted their design specifications to the satisfaction of Cornwall Council and there is now an embargo on any further construction until this is resolved.The issue with the footpath is now with the Secretary of State and we await the final decision.

Nansledan Pharmacy – the petition is still ongoing.Cornwall Council are supporting the principle of a pharmacy on the new development – the appeal ends on 14th March.

A further £8m will be invested in the Aerohub

Letters have been delivered to the residents on West Road requesting that they cut the overhanging hedges – if there is no action this will be followed up shortly.

Parking on the grass – Cornwall Council would support the painting of yellow lines to prevent further damage to the verges.

Reserved matters planning application for West Road/South Way – the new plans no longer include shops.This was requested by John as the entrance to them would have been directly opposite The Oaks – it would also affect the business of the Spar shop.The care home and HYDY pool have also been removed from the original plans.

There is a problem with water flowing from the ditch leaking on to the bridleway beside Two Clomes – already in hand.

There have been complaints of smoke in the area from garden fires – this is already being dealt with.

John handed a copy of St Eval Neighbourhood Plan to the Clerk.

 

  1. Declaration of Interest:

If there are any conflicts of interest they will be declared when the agenda item is discussed.

 

  1. Apologies

Apologies received from:

Andy Ormshaw and Gareth Wright.

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

 

  1. Matters Arising:

The pedestrian crossing from the Goldings to the business park is shown on the plans – there are two crossings shown, so Cornwall Council will be enforcing these going forward.

 

  1. Planning Applications:

PA18/11943 – Signage at Morrisons Petrol Station – Approved by all.

 

PA19/01146 – Bungalow at Whitecross – Approved by all

 

PA19/00566 – Quintdown Business Park – Approved by all.

 

PA19/00966 – Reserved matters for Development of land between South Way and West Road- The majority of this housing is shared ownership, there is very little that will be available on the open market.Pat proposed that we support this application but following further discussion it was proposed by Maurice that we object as the density of housing is too great.

The majority objected to this application on the grounds that the density of housing is too great. We request an amended plan which would incorporate less residential units.

 

  1. Accounts:

Abbey Maintenance - £85.00 for the repair of the basketball hoop and backstop.  Approved by all.

Cormac - £646.57 – for grass cutting.  Maurice pointed out that they have not cut the area from the tennis courts to the play area.  All agreed to pay this invoice providing the clerk writes to Cormac to find out why this has not been cut.

 

  1. Recreation Field and Hedge Cutting

Grantscape money has now been paid into our bank account.  Clerk to accept the quote from T Julian – Derek will also speak to them.  Decline letters to be sent to Wilton and Thomas.  Derek suggested we could use some of the money currently in the recreation field bank account to rectify part of the shortfall. All agreed with this.

Clerk to request a licence from Cornwall Council so that we can commence work prior to the signing of the new lease.

 

Derek obtained a quote for the relining of the tennis courts, unfortunately the contractor has now retired – he has contacted Heron Tennis centre to find out who they use and will chase this up for the next meeting.

 

  1. Parking on West Road

John has suggested that we could apply to get double yellow lines along West Road to prevent residents parking on the grass verges.  These would run from the roundabout to Quintdown Business Park.  Pat asked if we should inform the residents, but John stated notices will be issued prior to work commencing so that residents can make representations should they wish to do so.  All councillors voted in favour of this work and the clerk was asked to confirm in writing to John.  The timescale for starting this work is one month to one year and John will take it forward for us.

 

  1. Neighbourhood Plan

Pat asked if there was going to be any advantage for us to create a Neighbourhood Plan – we already object to any large scale developments.  We need to think about other items which could be included.  Clerk to email the contents page of the two we have received to all councillors and request that Cornwall Council send a representative to our meeting to provide us with more information.

 

  1. Parish Council Standing Orders

All Councillors voted to adopt the updated Standing Orders.  Clerk to add amendments to the Standing orders and email to all councillors.

 

  1. Bus Shelters

The email from Cornwall Council Passenger transport unit was read out to the meeting.  It would appear the service no 92 has replaced no 90.

 

 

  1. Quintrell Downs Seats

Derek and Kathy will review the seating when the weather conditions improve.To be left on the agenda for the next meeting.

 

  1. Vyvyan Drive Play Area

No further news at this time – Clerk to chase prior to the next meeting.

 

  1. Salt Bins

Prices have been obtained for the requested salt bins at Trebarber. The Councillors were concerned that if salt bins were provided in this area, then others would also apply for bins on other minor roads.  It was also stated that the price for refilling the bins was less than it would actually cost.    The Clerk was asked to respond that the Parish Council was not in a position to provide salt bins at this time, however if the residents wanted to supply their own the Parish Council would not object.  Prices can be forwarded if required.

 

  1. Nansledan Pharmacy

An appeal has been launched to overturn the decision by the NHS to reject the provision of a new pharmacy at Nansledan. Maurice proposed that the Parish Council send a letter of support for this appeal as the closest pharmacy to our Parish is currently at Chester Road.  This was seconded by Kathy and supported by all.  The Clerk will send a letter of support to the appeal.

 

  1. Website

There was a request to see the minutes of the meeting when Codgat Cottage was discussed.  Unfortunately the planning number quoted was two years ago. Jane will direct the applicant to the Cornwall Council website.

 

  1. Letters

Notification received of Polling District/Polling places review which takes place every 5 years.

Invitation to attend “Meet the Planners “event at Wadebridge – March 20th 5.00 – 6.30

Sunnyside Park – Notification of change of name and suggested road names.  Kathy will contact them to discuss this.

 

  1. Any Other Business

Suzanne & Jane went to the Highways England presentation for the duelling of another section of the A30.  Many projects are already funded – the main problem seems to be crossing the A30 for cyclists and pedestrians.

Brian – the manhole cover opposite Polwhele Cottage is loose – John was asked to investigate on our behalf.

Maurice – At the recent Village Hall meeting it was asked if there was any Defibrillator training available.  There have already been three courses Quintrell Downs with no more planned.  Clerk will email contact details to Maurice so that he can pass these on to those interested and seek advice on further training.

Pat – asked if there was any further news on the visit of the new Project Manager for the Duchy of Cornwall.  Clerk will chase for the next meeting.

 

Next Meeting:

The next meeting will be held on 27th March at 7.30pm.

Di Willett 03/03/19

Colan Parish Minutes Jan 2019

Colan Parish Council Meeting

Wednesday 30th January 2019

 

Those present: Derek Luscombe, Pat Lambshead, Jane Combes , Maurice O’Gara, Kathy Waters, Brian Killingback,  Andy Ormshaw , Louis Gardner, Cllr John Fitter. Clerk – Di Willett.

Derek Luscombe was in the chair.

  1. Police Report:

There were twelve crimes reported in the Parish for the period 29/12/18 to 29/01/19. There are still many reports of vehicle thefts – mainly when parked on home drives.We were reminded not to leave any valuable items in our vehicles.

The report is attached to the minutes.

 

  1. Public Speaking:

Bob Scott stated that he has checked the wifi signal as requested.BT found that we are currently receiving a much reduced service and they will be sending a technician to investigate.In the meantime they will be sending a 4G mini hub which will boost the signal we are currently receiving.

 

Bob also brought in the new basketball net which has been vandalised and ripped off the wall.He stated that it is fixable – this will be discussed at item 12 in the agenda.

 

  1. Cornwall Councillor’s Report:

There have been problems at Vyvyan Drive with flooding – Cornwall Council has visited site and resolved the problem.

An application for a pharmacy at Nanlsedan has been refused.The Parish Council, Cllr Fitter and Cornwall Council were not advised of this application – however Robin Kaye will be appealing this decision and Cornwall Council will submit a letter of support.This pharmacy would be beneficial to residents of Quintrell Downs as there are currently no plans to open a health centre on the Nansledan development.Hopefully Colan Parish Council will be informed of this appeal to enable us to submit our comments.

No further news on 2019/2020 budget – possibly will be £3.97m but this is yet to be confirmed.

Salt bin at Trebarber – Cllr Fitter advised that the Parish Council is responsible for supplying salt bins and the salt to fill them.

The entrance to the recreation field has been left off the original lease in error.John has agreed with Cornwall Council that a new lease will be issued to include this area at no charge to the Parish Council – they will also issue a licence so that we can get the work started on the improvements to the car park.

 

  1. Declaration of Interest:

If there are any declarations the will be declared when the agenda item is discussed.

 

  1. Apologies

Apologies received from:

Steve Lean and Gareth Wright

 

  1. Minutes of previous meeting

The minutes of the previous meeting were agreed by all as true and correct then signed by Derek.

 

  1. Matters Arising:

Neighbourhood Plan – we need to look at establishing a neighbourhood plan, clerk to ask CALC for advice on this.  There may be a grant available of £10K to assist with hiring consultants to help with this. Louis suggested that we try to get copies of Crantock and St Enoder plans.  Jane expressed concern that Cornwall Council can overrule plans – however if we ensure it is developed correctly this should not happen.  John stated that the Parish Council would have better CIL funding (25%) as against 15% without a Neighbourhood Plan.  It was agreed that we should start thinking about our plan.

 

Bus service no 90 – the route seems to have changed- clerk to chase this up.

 

  1. Planning Applications:

PA19/00291 – 15 Quintrell Gardens – Replacing current bungalow with one new property.

Supported by majority with one abstention.

 

PA18/11990 – Trevithick Lodge Construction of five new properties.

The only concern is the access /egress from the development.The parish council voted to support this application subject to a report by highways on the access.

 

PA17/05965 – Trevithick Manor Farm- Industrial units.Outline planning permission is already in place for this development; however the councillors would like to see a pedestrian crossing provided from this new development to the Goldings site.All councillors voted to support this application as long as there is provision for a pedestrian crossing on the access road to the Goldings site.

 

  1. Parish Councillor Vacancy:

Suzanne Featherstone attended this meeting to introduce herself as a prospective Councillor.  She lives at Nansledan and is new to the area, but is very interested in local issues.  She is on the electoral roll and has in the past been involved with fund raising for charity groups.

It was proposed by Pat and seconded by Louis that we invite Suzanne to join the Parish Council.  All councillors supported this decision.

The clerk will liaise with Suzanne to complete the required paperwork.

 

  1. Defibrillator/Village Hall Wifi

Defibrillator training has now been completed.  We are having problems with our wifi connection as recorded under item 2 – Public Speaking.  Bob has stated that BT will not refund any money in spite of the connection not working properly.

 

  1. Accounts:

Zurich Insurance – renewal of policy - £1331.01 – Agreed by all.

Cormac – Grass cutting – £1294.74 – Clerk to ensure no payment has been made for this period – once checked the council voted unanimously to approve this payment.

Clerks Salary - £641.00 less payment of £127.00 to HRMC – net sum £540.00.  All approved this payment.

Biffa - Litter Bin emptying at bus stops - £370.30 – approved by all.

Quintrell Downs Village Hall - Broadband rental Nov, Dec, Jan - £164.97.  Approved by all.

 

CWC - Quotation for weed control including two additional areas – 640.00 for two treatments – All agreed to accept this quote – Clerk to advise Alun Jones of CWC.

 

  1. Recreation Field and Hedge Cutting

John has managed to get an agreement with Cornwall Council regarding the lease for the car park at the recreation field.  Clerk to write to Grantscape and send copies of the emails received from Cornwall Council on this matter to see if this is sufficient to release the funding for the improvements.

The council decided to ask Bob Scott to carry out repairs to the basketball net which has been vandalised – he agreed and will invoice us once the work is complete.

Maintenance of footpaths – we have been asked if the Parish Council wishes to take over maintenance of the footpaths in the Parish.  The council decided to decline this offer as the amount offered £560.00 would not cover the maintenance costs involved.  Cormac will continue to carry out this work.

 

  1. Weedkilling

It was reported to the meeting that the grass verges on West Road are being ruined by vehicles parking on them.  John has agreed to take this to Cornwall Council, but warned that the residents may be unhappy with this decision.  Pat suggested that introducing yellow lines may help – but the vehicles are actually parking inside of any lines that could be added to the road.

There are weeds growing across the pavement on West Road which appear to come from the gardens along that road.  Derek asked that John take this up with Cormac who can issue requests for these to be tidied up.  The area is from Hutton Hire to the entrance to The Oaks.

 

  1. Parish Council Standing Orders

The council needs to consider adopting the amendments to the Standing Orders.. Derek suggested that we look at modernising our current standing orders to also include these new amendments.  All agreed to ask the Clerk to request information from CALC to take this forward.

 

  1. Bus Shelters

The Parish Council voted to keep the current bus shelter by the Spar Shop as it was felt it gave more protection from the weather.

The bus stop on East road is the one that requires attention as there is currently no shelter in place.

 

  1. Governance Reviews

The council needs to decide if we want to take part in these reviews.  There was much discussion regarding the review and how it would affect Colan.  We have to ensure that we have a say in any changes suggested finally the majority of Councillors agreed to take part, but state that we are currently happy with our current boundaries. Cllr Louis Gardner abstained from this vote due to a conflict of interest.

 

  1. Quintrell Downs Seats

Derek and Kathy will review the seating when the weather conditions improve.To be left on the agenda for the next meeting.

 

  1. Vyvyan Drive Play Area

No further news at this time

 

  1. Website

Jane is hoping that Gareth will be available shortly to show her how to add files to the website.

Computer Club is ongoing with several people attending each week.

 

  1. Letters

Cornwall Rural Housing Association – letter inviting public to serve on the committee.If anyone is interested please let the Clerk know and she will take it forward.

Community Building Conference – To be held on Tuesday 12th February, please let the Clerk know if you wish to attend.

Off Street Parking Order – does not affect Colan Parish

Code of Conduct training – Please inform the Clerk if you would like to attend.

NSLSC – requesting funds to help with running the club – Clerk to respond that the Parish Council does not support individual charities as we do not know which ones our resident would rather support and we are unable to support everyone.

Sowenna Appeal - Clerk to respond as above.

Boundary Commission – now 87 Cornwall Councillors within the new boundaries.

 

  1. Any Other Business

Derek – some the play equipment in the recreation field is collecting water(the bottom of the slide and one of the train trailers).Derek agreed to investigate and try to resolve the issue.There is also a nail sticking out of the gate post which he will also repair.

Derek also reported the extended gardens have now been removed.

 

Kathy –Jane and Kathy attended the Community Meeting at St Wenn and found it very informative. The heavy transport usually associated with the Boardmasters Festival should be reduced by at least 96 lorries this year as a lot of the equipment was stored locally after the last festival.The traffic management plan is also in place.She reported that all the Parishes attended this meeting.

 

Jane – The are many different road work signs along the highways at present -- it is very confusing as there is no indication of which particular route is being diverted.John stated that all the road works are now being completed and all signs should be removed shortly.

 

Brian – The footpath is still not on place at the Persimmon site.John stated that this in now with enforcement and will be completed soon – enforcement will keep chasing if it is not done.

 

Next Meeting:

The next meeting will be held on 27th February at 7.30pm.

 

Di Willett 05/02/19

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